Dictation
Dictation software
Dictation can be a good alternative to typing:
- when you want a break from using the keyboard
- if you find spelling challenging
- when typing breaks your thinking flow.
Office 365
You can use dictation in Office 365 apps like Word, OneNote and Outlook and it is highly accurate.
Sign in Office 365 for free with your UAL credentials.
To start dictation:
- Open a new document or email and select the Dictate icon, then start speaking.
- You might need to change the language setting from English US to English UK.
For more details check the Dictate in Microsoft 365 guides.
Built-in dictation
You can use dictation on your Mac, PC or mobile device if you prefer to speak your content rather than type it.
- In Windows 11, press the Windows key followed by H key to open the dictation settings and to turn on Dictate. You can dictate text in any text box.
- Turn Dictation on a Mac from the Systems settings. This Mac Libguide explains how to use dictation.
- Dictating on iPhones and iPads.
- On your Android, install the Google keyboard Gboard for voice typing an other useful features such as word prediction.
Tips for effective dictation
- Avoid too much background noise and use a headset with a microphone if possible.
- Speak clearly at your normal speaking speed.
- Add in punctuation e.g. “stop,” “comma”, “question mark”.
- Think through your sentence before turning on the microphone.
- Always check for accuracy.
Voice control
Voice access (Windows) or Voice control (Mac OS) allow completely hands-free access to a computer. You can dictate text directly into Word, emails and text boxes and use voice commands to control the computer.
If you are registered with Disability Services, contact your disability adviser to see if you're eligible for specialist speech recognition software as part of your DSA.
Other apps and tools
For more free Dictation and Transcription tools check the UAL Padlet Assistive tech tools: quick and easy accessibility apps and extensions.