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Essential coronavirus info
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Enrolment visa and immigration information

Online registration for new students: Visas and immigration

If you’re a new or returning student and don’t hold British or Irish citizenship, we’ll ask you to provide extra information during your enrolment about your immigration status. What you need to provide depends on:

  • where you’re submitting your immigration application (inside or outside the UK)
  • the type of immigration permission you need and
  • the stage of your immigration application when you start to enrol.

This page includes guidance on:

  • Returning after a break in your course
  • Student visa route: applications made outside the UK
  • Student visa route: applications made inside the UK
  • EU Settlement Scheme
  • Standard Visitor visa holders
  • Dependent visa
  • Sponsored visa such as Tier 2 or Skilled Worker
  • Non-dependent visa
  • British National (Overseas) visa: BN(O) visa

When uploading visa and immigration documents and images during the online registration step of enrolment, make sure you add your Student ID number at the start of the file name.

Returning after a break in your course

If you require a visa to study with us and you’re now planning to return to your studies after taking some agreed time-out, or to repeat a course unit(s), you must ensure you have the correct immigration status and visa requirements to recommence your studies. This may mean you need to make an application for a Student visa, a Standard Visitor visa or the EU Settlement Scheme.

If you’re unsure what visa you need to return, contact our Student Advice Service.

Student visa route: applications made outside the UK

Visa application not yet submitted

If you’re outside the UK and due to the Coronavirus pandemic you haven’t started your visa application, or it’s still in-progress when it’s time to start the online registration step of enrolment, don’t worry - you can still enrol.

If you’re outside the UK and haven’t yet submitted your visa application

During the online registration step of enrolment you can skip through some parts of the ‘Visa and immigration details’ section. To do this:

  1. Log in to your UAL Portal and go to ‘my Online Registration’.
  2. Find the ‘Visa and immigration details’ section and select the ‘Start’ button.
  3. Provide your passport number, expiry date and a photo of the information page of your passport confirming your details. Use the ‘Continue’ button.
  4. Leave the visa upload, visa number and visa expiry date empty. Use the ‘Continue’ button.
  5. Leave the entry vignette upload empty. Use the ‘Continue’ button.
  6. You’ll then be taken back to ‘my Online Registration’ where you can continue on to the next section.

Later on, when you’ve submitted your visa application, log back in to your UAL Portal as soon as you can and upload proof your application is in-progress.

We strongly recommend making your visa application as soon you expect to arrive in the UK within 3 months or less.

Visa application in-progress

If you’re outside the UK and your visa application is in-progress, during the online registration step of your enrolment, within the ‘Visa and immigration details’ section you must provide:

1. Your passport details

You’ll be asked to upload a photo of the information page of your passport confirming your details, and to enter your passport number and expiry date.

2. Evidence you’ve submitted a visa application to UK Visas and Immigration (UKVI)

You must provide confirmation of your visa application to UKVI. You can upload a copy of your UKVI Document Checklist, or your UKVI payment confirmation email.

If you’re unsure what to provide read:

Take a look at an example UKVI Document Checklist (PDF 127KB) and example payment confirmation page from the UKVI website (PDF, 106KB).

3. Confirmation you’ve made an appointment to provide your biometrics (if applicable)

Most students need to submit their biometrics at a Visa Application Centre (VAC).

Students who can use the UK Immigration: ID Check app to scan their biometric passport don’t need to attend a biometric appointment in person. This includes EEA passport holders applying for Student route.

If you’re required to book and attend a biometric enrolment appointment, you must upload a copy of your appointment confirmation email, or a photo of the appointment confirmation page from the website of a UKVI official partner.

If you’re unsure what to provide, take a look at our example of what the biometrics appointment confirmation page from a UKVI official partner website (PDF, 110KB) looks like.

If biometric appointments are currently unavailable where you are, you must provide a photo of the page on the website of a UKVI official partner which shows no biometric appointments are currently available. Please regularly check the availability of biometric appointments so you can complete your visa application as soon as possible .

Visa application granted

If you applied for your visa outside the UK and your visa application has been successful, log back in to your UAL Portal as soon as you can and upload evidence of your successful visa application.

If your visa application has been refused, contact Student Advice Service with your decision notice as soon as possible. You need urgent immigration advice. Do not apply for a visa again using the same Confirmation of Acceptance for Studies (CAS).

If you attended a Visa Application Centre (VAC)

When you receive your visa, you’ll be given a 90-day entry clearance vignette in your passport. You must travel to the UK only during the validity dates of the vignette, no earlier or later. You must upload this vignette into your UAL Portal.

If you can’t travel to the UK during the validity of your 90 day visa vignette, read our Coronavirus: Student visa frequently asked questions for guidance.

If you used the UK Immigration: ID Check app

You will not receive any physical document confirming your immigration status. Instead, you’ll be given access to view your immigration status on the gov.uk website so you can share your status with us.

To get your share code number using the view and prove your immigration status tool:

  1. Once you login, you can see your immigration status on screen. Follow the ‘Prove your status to someone’ link.
  2. When you're asked 'What do you need the share code for?' select 'something else' from the list on the screen. If you select a different option, you will get the wrong share code and we’ll not be able to verify your immigration status. Follow the ‘Preview what the checker will see’ link.
  3. Use ‘continue’ to generate the share code. Save as PDF and upload it to your UAL Portal.

Note: UAL cannot accept the Home Office letter confirming your successful application to the EU Settlement Scheme, as this letter isn't proof of your immigration status in the UK. You must provide the PDF with your share code we've asked for.

Evidence you’ve arrived into the UK

Entering through an eGate

If you're a national of an EEA country, Australia, Canada, Japan, New Zealand, Singapore, South Korea or the USA, when you arrive in the UK you may choose to enter using an eGate instead of seeing a UK Border Force Officer. This means you won’t get a date of entry stamped in your passport.

  • Upload your flight ticket and boarding pass into your UAL Portal. We need to see proof you entered the UK during the validity of your visa.

Meeting a UK Border Force Officer

You must upload your date of entry stamp provided by the UK Border Force Officer. This confirms you entered the UK during the validity of your visa.

Collecting your Biometric Residence Permit (BRP) in the UK

If you applied for your visa at a Visa Application Centre (VAC) and your immigration permission is for more than 6 months, you must collect your Biometric Residence Permit (BRP) card from the Post Office.

If you’re required to quarantine, you must wait until your quarantine period is complete before visiting the Post Office. Your BRP card is your official visa for the full duration of your immigration permission.

If you used the UK Immigration: ID Check app you won’t receive a BRP as your immigration status is digital.

UAL Portal upload checklist

Once you've submitted your visa application, you should upload good quality photos or electronic copies of all the following documents to the ‘my Online Registration’ section of your UAL Portal.

You don’t need to wait until you have all of the documents available before you upload them. Instead we recommend logging in to your UAL Portal and uploading each document as you have it. For example, when you first arrive you won’t yet have collected your Biometric Residence Permit (BRP) card – so upload everything else and add your BRP card later.

Checklist if you visited an overseas Visa Application Centre (VAC)

  1. Passport details
  2. Evidence you've submitted your visa application (such as a payment receipt)
  3. 90-day entry clearance vignette
  4. Date of entry to the UK stamp if you met a UK Border Force Officer
  5. Flight ticket or boarding pass if you used eGates
  6. Front and back of your Biometric Residence Permit (PRP) card

Checklist if you used the UK Immigration: ID Check app  

  1. Passport details
  2. Evidence you've submitted your visa application (such as a payment receipt)
  3. Share code so we can verify your digital visa status
  4. Date of entry to the UK stamp if you met a UK Border Force Officer
  5. Flight ticket or boarding pass if you used eGates

Student visa route: applications made inside the UK

Not all students can extend or switch into the Student visa route from inside the UK. Read our Student visa information and contact our Student Advice Service to check what’s possible for you.

During the online registration step of your enrolment you must provide:

1. Evidence of submitting an on-time visa application

  • A copy of your current or previous visa vignette or Biometric Residence Permit (BRP) - which must have been valid at the time you submitted your visa extension application.
  • Your UKVI payment confirmation email or your UKVI Document Checklist which can be downloaded from your online visa application portal. If you’re unsure what yours looks like, view an example UKVI Document Checklist (PDF 127KB).

2. Evidence of your visa decision

  • You must upload a copy of your visa decision notice which may be an email or letter.
  • You must upload a copy of the front and back of your Biometric Residence Permit (BRP) card when you receive it.

If your visa application has been unsuccessful, contact us by replying to the email we sent confirming you’re eligible to begin enrolment. It’s called ‘Start your enrolment: Online registration open’. You must send us your decision notice. You must also contact our Student Advice Service because you need urgent immigration advice.

EU Settlement Scheme

EU, EEA and Swiss students and non-EEA family members

If you’ve been granted pre-settled or settled status, you’ll need to get your share code number using the view and prove your immigration status tool:

  1. Once you login, you can see your immigration status on screen. Follow the ‘Prove your status to someone’ link.
  2. When you're asked 'What do you need the share code for?' select 'something else' from the list on the screen. If you select a different option, you will get the wrong share code and we’ll not be able to verify your immigration status. Follow the ‘Preview what the checker will see’ link.
  3. Use ‘continue’ to generate the share code. Save as PDF and upload it to your UAL Portal.

Note: UAL cannot accept the Home Office letter confirming your successful application to the EU Settlement Scheme, as this letter isn't proof of your immigration status in the UK. You must provide the PDF with your share code we've asked for

Application in progress

EU, EEA and Swiss students

If you’ve applied but haven’t yet received the outcome of your application to the EU Settlement Scheme, you must provide evidence you have submitted an application by 30 June 2021. After submitting your application online, you will automatically receive an email with an attached Certificate of Application. Upload a copy of this document to your UAL Portal.

If you missed the 30 June 2021 deadline and applied to the EU Settlement Scheme after this date there is no guarantee your application will be successful. You'll need to upload evidence of the compelling reasons for the delay in your application to your UAL Portal and seek advice from our Student Advice Service.

If you're unsuccessful with your application to the EU Settlement Scheme, regrettably you'll not be able to continue your studies at UAL. This is because in line with UK Visas and Immigration (UKVI) requirements, UAL must ensure every student who is subject to immigration control has permission to study in the UK throughout the whole period of their study.

Non-EEA family members

If you’ve applied to the EU Settlement Scheme but haven’t yet received the outcome of your application, notify us by replying to the email we sent confirming you are eligible to begin enrolment. It’s called ‘Start your enrolment: Online registration open’.

You also need to upload copies of the documents listed to your UAL Portal:

  • current passport
  • Certificate of Application to the EU Settlement Scheme
  • current visa/Biometric Residence Permit (BRP) card
  • the EEA national family members' passport
  • proof the EEA national family member is exercising their right of residence in the UK. This can be a recent letter from their employer or education institution, a tenancy agreement or evidence of self-employment
  • proof of a subsistent relationship with the EEA family member. For instance, utility bill, council tax or bank statement showing both names

·

If you missed the 30 June 2021 deadline and applied to the EU Settlement Scheme after this date there is no guarantee your application will be successful. You'll need to upload evidence of the compelling reasons for the delay in your application to your UAL Portal and seek advice from our Student Advice Service.

If you're unsuccessful with your application to the EU Settlement Scheme, regrettably you'll not be able to continue your studies at UAL. This is because in line with UK Visas and Immigration (UKVI) requirements, UAL must ensure every student who is subject to immigration control has permission to study in the UK throughout the whole period of their study.

Standard Visitor visa holders

If you’re coming to study in the UK for up to 6 months, you need to apply for a Standard Visitor visa.

Getting a Standard Visitor visa before you travel to the UK

You’ll need to upload the following documents to the ‘my Online Registration’ section of your UAL Portal:

  • a copy of your passport ID page
  • a copy of your Visitor visa vignette
  • a date of entry stamp to the UK if you met a UK Border Force Officer
  • your flight ticket or boarding pass if you used eGates or arrived via the Republic of Ireland

Getting a Standard Visitor visa at the UK border

If you’re from one of the countries allowed to get a Standard Visitor visa stamp once you arrive in the UK (non-visa nationals ), you’ll need to upload:

  • a copy of your passport
  • a Standard Visitor visa stamp in your passport if you met a UK Border Force Officer
  • your flight ticket or boarding pass if you used eGates or arrived via the Republic of Ireland

You're a non-visa national if you're not from one of the countries listed on the UK government's visa national list.

Dependent visa

If your visa shows you’re dependent upon a person, you must provide:

  • Proof of the person you are a dependent of. This can be a copy of their entry vignette (sticker), Biometric Residence Permit (BRP) card, or a letter from the Home Office which shows you as a dependent;
  • Proof the person you are a dependent of is exercising their right of residence in the UK. This can be a recent letter from their employer or education institute, a tenancy agreement or evidence of self-employment.

If your visa shows you’re sponsored by another organisation, you must provide a letter from your visa sponsor confirming:

  • The visa sponsorship will be maintained whilst you are studying.
  • Your visa sponsor is aware of your study plans and gives permission for you to attend all study-related activity.
  • Your intended course does not interfere with the activity for which the visa was originally issued.

Non-dependent visa

If your visa is not dependent upon another person and is not being sponsored, you must provide copies of your passport and visa during the online registration step of your enrolment.

British National (Overseas) visa: BN(O) visa

You’ll need to upload the following documents to the ‘my Online Registration’ section of your UAL Portal:

Checklist if you visited an overseas Visa Application Centre (VAC)

  1. Passport details
  2. Evidence you've submitted your visa application (such as a payment receipt)
  3. 90-day entry clearance vignette
  4. Date of entry to the UK stamp if you met a UK Border Force Officer
  5. Flight ticket or boarding pass if you used eGates
  6. Front and back of your Biometric Residence Permit (BRP) card

Checklist if you applied overseas (or in the UK) and used the UK Immigration: ID Check app

  1. Passport details
  2. Evidence you've submitted your visa application (such as a payment receipt)
  3. Your share code using the view and prove your immigration status tool
  4. Date of entry to the UK stamp if you met a UK Border Force Officer (if you applied outside the UK)
  5. Flight ticket or boarding pass if you used eGates (if you applied outside the UK)