Use of Software & Data Sets

1. Introduction 

1.1. This Code of Conduct must be observed by all users of any software and/ or computer readable datasets, hereafter referred to as "Product” that has been issued or made available to them by University of the Arts London. 

1.2. This Code does not constitute a licence and, in all cases, users of software products should acquaint themselves with the provisions of the relevant licence when they obtain a copy and before putting the same to use. 

1.3. The term 'Users' which appears throughout the code of conduct includes all employees and students of University of the Arts London and any others who may be authorised to use the information technology (IT) facilities of University of the Arts London. Such facilities include computers, scanners, printers, modems and all other peripheral devices, telephones, fax machines and photocopiers. 

2. Compliance 

2.1. All users are required to comply with University of the Arts London Code of Conduct. 

2.2. Failure to comply with the code of conduct will lead to the suspension of your use of University of the Arts London IT facilities whilst the circumstances are investigated. A serious failure to comply with the code of practice is a disciplinary issue within University of the Arts London. 

2.3. The penalties for failing to comply will range in severity from loss of access to these facilities, to suspension or dismissal from University of the Arts London. Some forms of software or dataset misuse are a criminal offence; such misuse will be referred to the police. 

3. General Guidance 

3.1. The use of University of the Arts London systems for illegal or criminal purposes is strictly prohibited. 

3.2. The creation, transmission or reception (other than for properly supervised and lawful research purposes) of any offensive, obscene or indecent images, data or other material, or any data capable of being resolved into obscene or indecent images or material is strictly prohibited. 

3.3. Unless advised to the contrary it is to be assumed that Product is subject to copyright law and is provided for educational use, (see Annexe A Definition of Educational Use). 

3.4. University of the Arts London will maintain a record, and require any School, Department, or Administrative Office which is in receipt of Product to maintain such a record, of each Product that is available for use in University of the Arts London or, in the case of devolved responsibility, within the relevant School or Department. In either case the record shall contain details of the licensing arrangements for each product together with the names of any persons to whom a copy has been issued. 

3.5. All employees and students of University of the Arts London will be informed of this code of conduct. All users of Product will be advised of the conditions under which it may be used and that this code of conduct forms part of the normal conditions of service for staff and is part of the University of the Arts London rules and regulations governing student attendance. 

3.6. In the event that users, who are neither employees nor students of University of the Arts London, are authorised access to Product they will be similarly advised and shall be required to sign that they have been so advised and will further sign that they will abide by the Code before being given access to the Product. 

3.7. The responsibility for ensuring such users are so informed may be devolved to the constituent college. 

3.8. All employees and students of University of the Arts London will be issued with a copy of the Copyright Acknowledgement (see Annexe B Copyright Acknowledgement). 

3.9. Where site licensed or multi-licensed software is issued University of the Arts London will, where this is permitted, organise arrangements for back-up, copying and distribution of Product and Documentation subject to the conditions of the licence. 

3.10. Where it is a condition of supply of Product, University of the Arts London will organise a single point of contact for dealing with queries and support of Product. 

3.11. In the event of termination of the licence for a Product, University of the Arts London will instruct the single point of contact to call in all copies of Product and, where appropriate, make arrangements for the safeguarding of the authorised archival copy. 

3.12. University of the Arts London will use all reasonable endeavours to apply, administer and ensure compliance with this code of conduct. 

3.13. All persons who are provided by the licensee with copies of Product will sign a declaration incorporating the Copyright Acknowledgement. 

3.14. No persons shall be excluded from use of Product for reasons of nationality or citizenship. 

4. Specific Requirements 

4.1. Users must not copy or distribute copies of product unless permitted to do so under the terms of the licence. 

4.2. Users must comply with the letter and spirit of the Copyright Acknowledgement. 

4.3. Users must not use computer games software on University of the Arts London facilities, other than that which is an integral component of a proprietary software product, e.g. Microsoft Windows. 

4.4. Users must not attempt to reverse engineer of decompile or modify Product without such provision being specifically included in the licence for Product. 

4.5. Users must not deliberately or recklessly introduce viruses onto the facilities of University of the Arts London. (see note 3 below

Annexe A: A Definition of Educational Use

Note 1: The following is a full quotation from the "General Licence Conditions" which apply in CHEST, centrally negotiated agreements and in the recommended Form of Licence for non-centrally negotiated offers. The following are ground rules and any variation should be a matter for discussion centrally with University of the Arts London BEFORE the form of licence is signed. 

1. Educational Use: 

1.1. Product may be used by any employee, students, or other persons authorised by the Licensee for the purpose of the normal business of the Licensee's organisation, whether or not they are located on the Licensee's premises. Such use of Product includes the following:

  • teaching
  • research
  • personal educational development
  • administration and management of the business of the Licensee's organisation
  • development work associated with any of the above 

2. General Exclusions: 

  1. i. Consultancy or services leading to commercial exploitation of Product.
  2. ii. Work of significant benefit to the employer of students on industrial placement or part-time courses.

 2.1. In (i) and (ii) above the Licensor may allow such use in return for the acknowledgement of use of Product and/ or for an agreed fee. 

Note 2: "Commercial Exploitation" in the context of this Code is the use of Product for monetary gain either by the Institution or an individual. Where Product is so used this must be a matter for discussion between the Supplier and the Licensee.  

Annexe B: Copyright Acknowledgement

I agree that my usage of any Software or Computer Readable Datasets, hereafter referred to as "Product", issued or otherwise made available to me by a School, Department; or Administrative Office is subject to the following conditions: 

1. I will ensure that all the requirements of the agreements or contract under which Product is held by University of the Arts London will be maintained. (Copies of the relevant agreements or contracts may be seen by application to the School or Department; or Administrative Office which made product available).

2. I will not remove or alter the copyright statement on any copies of Product used by me.

3. I will ensure the security and confidentiality of any copy released to me, and will not make any further copies from it or knowingly permit others to do so.

4. I will use Product only for purposes defined in the Agreement, and only on computer systems covered by the Agreement.

5. I will not incorporate a modified version of Product in any program written by me without express permission of the Licensor.

6. I will not reverse engineer or decompile Product or attempt to do without such permission explicitly being permitted within the terms of the Agreement for the use of Product.

7. I will return all copies of Product at the end of the course/year/period of employment or when requested to do so. 

Note 3: Viruses are most commonly introduced to a computer system by either inserting a disk which already has a virus on it or by downloading software which contains a virus from a source on the internet. Games software which has been copied or downloaded, and screen savers which have been downloaded, are recognised as prime sources of computer viruses. The downloading of games and screen savers or other installation of such software by users is specifically prohibited. A fuller discussion of this matter is provided in the Code of Conduct for Computing and ICT Facilities. 

Acknowledgement: This Code of Practice for The use of Software of Datasets has been customised from draft guidelines (Version2) issued by CHEST and NISS August 1992. 

Combined Higher Education Software Team (CHEST -;

National Information Services and Systems (NISS –  

These services, are based at the University of Bath (, and are supported by the Joint Information Systems Team (JISC - and the Higher Education Funding Council for England (HEFCE –