How and why do we collect your data?
When you choose to participate in one of our online webinar events, we will ask you to complete a Zoom Events registration. We collect the information we need to allow you to participate in the webinar. We also use your email address to send you joining instructions, event reminders, and share event recordings.
We ask you to provide:
- Your name
- Your email address
- Your current country of residence
- Your date of birth.
This information is then transferred onto our student records system (SITS), via the Integrate platform, so that we can create a UAL Portal account for you. Through your UAL Portal you will be able to:
- create and manage in-person event and open day bookings
- submit a question
- manage your marketing preferences.
After you’ve submitted an online event registration, we will contact you via email to send you a link to the webinar that is hosted via Zoom. For more information read Zoom’s privacy notice.
To access the online event via the link, Zoom will ask you for your name and email address. Zoom will be the data controller for any data provided directly to Zoom.
Live events will be recorded and made public on UAL YouTube channels afterwards. By attending a live event, guests agree that their contributions (image and voice) may be captured through their participation and used for this purpose. If you do not want this personal data captured during recorded events, you will still be able to attend, but should keep your microphone and camera off.
Immediately after your webinar has finished you will be directed to a webpage asking you to volunteer to participate in an anonymous post-webinar survey.
We process your information based on your consent under GDPR Article 6(1)(a) – consent of the data subject. You have the right to withdraw your consent at any time by following the unsubscribe link provided in any emails we send you, in which case we will delete your data.
Any email communication that we send will also contain a link so that you can update your communication preferences.
What do we do with your data?
Your information will be stored in UAL’s student records system (SITS). When your information reaches our student records system you will be sent an email confirming that we have created a UAL Portal account for you.
If you choose to use your UAL Portal to submit an enquiry or make an in-person event booking, we will keep a record of this for one year after the enquiry has been closed or the event has finished.
You can find out more information about how UAL processes personal data by reading our privacy notice.
Do we share your data?
If you have given your consent, we will share the information you provide with our official representatives in your country, via email.
They will use this information to support you with your enquiry and/or application to UAL. You can find out more about how we work with our official representatives around the world by visiting the relevant your country page on our website. As some of our official representatives are based around the world, your data may be transferred to them outside of the EEA.
Legal basis for sharing: we will share your information with our official representatives based on your consent under GDPR Article 6(1)(a). You have the right to withdraw your consent for data sharing at any time by emailing discovery@arts.ac.uk, in which case we will contact our official representatives and ask them to remove your details from their database.
Do we share your data?
No. We will not share your data with anyone else. We will only use and store your data as outlined in this privacy notice.