The personal data we collect
UAL Short Courses Ltd is a ‘Data Controller’ of the personal data that you provide to us. We are required to collect a range of data about you such as identity, contact details, family details, biographical information (e.g. date of birth), etc.
If you are travelling from overseas your passport information will also be collected. We welcome students with disabilities and encourage you to disclose a disability or medical condition which may impede your studies. Declaring a disability will not affect the academic decision about your application but will help us with safeguarding and put any individual arrangements, or facilities in place for the start of your course to deliver a positive learning experience to you. If you accept a place, we will need to share this information with key individuals in academic, administrative and support roles in order to provide effective support. This will mean sharing your information with our Disability Advisory Service so that they may work with you to put in place any necessary adjustments or provide study support. Under EU General Data Protection Regulations (GDPR) we require your explicit consent in order to record and hold this information about you.
Why we need it
We need to collect your personal data in order to fulfil our contract of services with you in line with our standard booking terms and conditions. This will be processed under GDPR legal basis Art. 6(1)b ‘necessary for the performance of a contract’. We are required by law to gather information regarding nationality and passport status to comply with UKVI regulations.
What we do with it
All information provided by you at the point of application is processed by our staff in the UK and hosted by our third party data processor Accessplanit Ltd on servers within the EU. All data also hosted by our third party data processor SurveyMonkey Inc on servers outside of the EU. SurveyMonkey Inc are compliant with the EU-U.S. Privacy Shield Framework.
How long we keep it
We will keep your personal information for a period of 6 years from the end of your course in accordance with our records retention schedule, after which time it will be permanently deleted from our systems as well as third party provider’s systems. We are required to retain specified documents for Tier 4 students in accordance with Appendix D of the Tier 4 Sponsor Guidance as well as any other guidance or policy provided by the Home Office. You must provide consent for us to process your disability information, to enable us to make appropriate provisions, for it to be shared with our third party providers Accessplanit Ltd and SurveyMonkey Inc and for us to record and store this information in accordance with the Records Retention Policy. If you do not consent, you can still request support by contacting our colleges:
Camberwell, Chelsea and Wimbledon Colleges - ccwshortcourses@arts.ac.uk
Central Saint Martins - csmshortcourses@arts.ac.uk
London College of Communication - lccshortcourses@arts.ac.uk
London College of Fashion - lcfshortcourses@arts.ac.uk
What are your rights?
Please refer to our general privacy information webpage to learn more about your rights.