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Essential coronavirus info
Your safety is our first priority.

GoToMeeting: Privacy notice for online event participants

How and why do we collect your data?

When you choose to participate in one of our online webinar events, we will ask you to complete a UAL online event registration. We collect the information we need to allow you to participate in the webinar. We also use your email address to send you joining instructions, event reminders, and useful information about studying at UAL.

We ask you to provide:

  • Your name
  • Your email address
  • Your current country of residence
  • Your date of birth.

This information is then transferred onto our student records system (SITS) so that we can create a UAL Portal account for you. Through your UAL Portal you will be able to:

  • create and manage in-person event and open day bookings
  • submit a question
  • manage your marketing preferences.

After you’ve submitted an online event registration, we will contact you via email to send you a link to the webinar that is hosted via GoToMeeting.

To access the online event via the link, GoToMeeting will ask you for your name and providing them with your email address is optional.

We process your information based on your consent under GDPR Article 6(1)(a) – consent of the data subject. You have the right to withdraw your consent at any time by following the unsubscribe link provided in any emails we send you, in which case we will delete your data. Any email communication that we send will also contain a link so that you can update your communication preferences.

What do we do with your data?

Your information will be stored in UAL’s student records system (SITS). When your information reaches our student records system you will be sent an email confirming that we have created a UAL Portal account for you.

If you choose to use your UAL Portal to submit an enquiry or make an in-person event booking, we will keep a record of this for one year after the enquiry has been closed or the event has finished.

Your details will not be transferred outside of the EEA without your consent.

You can find out more information about how UAL processes personal data by reading our privacy notice.

Do we share your data?

No. We will not share your data with anyone else. We will only use and store your data as outlined in this privacy notice.