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Information for staff

Students really appreciate all the hard work you have done to assist them with their studies so your attendance at Graduation is highly valued. We’ve put together some important information help staff prepare for the ceremony including: how to book your robe and how you can help out.

Stay up to date

Don't forget to check the dates and times for the ceremonies (PDF 27KB)

You may also get questions from students at any time so do get to know the facts on our Graduation pages.

Helping out

We’re expecting over 4,000 students at this summer’s ceremonies at the Royal Festival Hall. If you’d like to help with marshalling on the day, please email with the dates and times you can help out.

You can also really help us by reminding your students to register by 10 May and avoid any late fees. Registrations will not be accepted after 14 June

If you’d like to find out how many of your students have registered, send your college and full course title to:

How to book your robe

Ideally, we request that you book your robe before the main assessment period starts and you are extra busy.

After 30 June, the robing site will close and we can’t guarantee we’ll be able to book it. Only plain black robes will be available on the day.

All Teaching, Technical and Support staff (except Professors/ PVC’s/Deans/Teaching Award winners) must follow these steps to book correctly…

If you've been to the ceremony before

  1. Go to:
  2. Enter your UAL email address
  3. Enter the password: 1234567
    (If the password does not work, just click to reset your password. You will be sent an email to reset this and you can choose a password yourself – suggest you use 1234567)
  4. Click on the UAL logo
  5. Indicate which ceremony you are coming to and agree that the details held on the Ede and Ravenscroft website are correct. You can update your information if you need to.

It should take less than five minutes to complete.

If you haven't attended before

To ensure we book the correct robe and hat for you, please email the following information to

  • your name
  • UAL email address
  • College and School (eg Wimbledon; Fashion: School of Management and Science)
  • contact telephone number
  • your height
  • your hat size (please don’t just say medium)
  • last institution attended (eg University of Brighton;)
  • faculty (eg Faculty of Arts; Faculty of Science; Education)
  • degree obtained e.g. BA (we don’t need the grade)
  • year achieved
  • ceremony you will be attending – don’t forget to tell us this!

Please note: the Awards Team will only book your robe if you are a new attendee, Teaching Award winner or Dean. All other Non-Platform Party staff must follow the above instructions.

If you know any other staff members who would like to attend, please direct them to these instructions on our behalf.

How to collect your robe

  1. Please arrive at least an hour before your ceremony so you can collect your robe, have some refreshments and join the procession with no rush.
  2. Bring your booking reference – sent to your email when you’ve booked with Ede and Ravenscroft
  3. Collect your robe from ‘The Sunley Pavillion’, located on the Green Side of the building ‘Level’ 3. You can ask a marshal on the day if you get lost.

Tea and coffee will be available close to the robing room and if you need to leave luggage etc, there is a cloakroom on the Lower Ground Floor.

Dress code

This is a formal occasion so you are expected to attend in suitable dress and footwear but remember that it can get very hot on the stage, especially as you’ll be wearing a gown.

You may also find it useful to bring some pins/hair clips with you to attach your gown and hat.

The Ceremony

Once you have your gown and have enjoyed the refreshments, please make your way up the stairs to Level 4 to join the academic processions.

The ceremonies last between one and a half and two hours, starting with the speeches and Honorary Awards followed by the student awards.

Finally, staff and students who have been awarded prizes will be acknowledged and the student speaker will make a short speech about their time at UAL.

After the ceremony, you are welcome to join graduates and their guests in the reception areas where light refreshments will be served.

All robes should be returned to the Sunley Pavilion before you leave the Southbank Centre.

We look forward to welcoming you to this year's ceremonies.

Contact us

Looked through our guide but still not sure about something? Please contact: