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Digital Portfolio Submission Guidance 2021/22

  • Written byUAL Awarding Body
  • Published date 23 November 2021

In the wake of last year’s adapted delivery, we gathered feedback from centres on the effectiveness of online quality assurance. We were pleased to hear that this approach was a convenient and effective way to deliver results during the pandemic. Given the ongoing risk of further disruption from COVID-19 this year, we have decided that face-to-face on-site moderation will once again be impractical. Therefore, we will be adopting a remote digital moderation model for the 2021/22 academic year.

All UAL Awarding Body approved centres are required to make student work and associated documentation available digitally for those conducting the remote moderation activity. To help you achieve this, we are pleased to provide this practical guidance for centres on Digital Portfolio Submission Guidance for 2021/22. The guidance, accompanied by video tutorials, covers the stages of capturing student work and evidence of achievement digitally this year. We know many of you will be working in this way already, but we ask that all relevant delivery staff read this guidance, to help ensure consistency across centres and a smoother path toward results in 2022. The formats and approaches presented are not exhaustive or prescriptive but provide a useful reference.

The impact that the pandemic has had on teaching, learning and assessment in the previous two years is significant. There have been countless challenges faced by centres, and across different creative practices, which require more than one approach to delivering learning. In addition to the Digital Portfolio Submission Guidance, our existing Delivery Guidance for 2021/22 anticipates the continued impact the pandemic may have and creates a framework that offers flexibility while setting out some mandatory requirements, to ensure that valid and reliable assessment outcomes can be produced.

We have worked closely with our regulators (Ofqual, CCEA Regulation and Qualifications Wales), relevant sector bodies and other stakeholders to identify relevant adaptations for delivery this academic year. We have also taken on board your feedback to ensure that we have addressed centre’s key concerns. As was the case last year, these adaptations, coupled with the ability to make reasonable adjustments where appropriate, ensure that extensions to assessment submission timeframes and external moderation dates are not necessary.

The approaches outlined in the Delivery Guidance document and Digital Portfolio Submission Guidance applies to UAL qualifications awarded in England, Scotland, Wales and Northern Ireland and complies with the requirements of the corresponding Ofqual’s Vocational and Technical Qualifications Contingency Regulatory Framework. Our aim is to enable the fullest creative learning possible this year. We will balance this aim with flexibility, limiting the burden on centres wherever possible and ensuring that no students are disadvantaged.

Please Note: This guidance details the process for external moderation of internally assessed qualifications only. It does not relate to moderation of external assessments, set and marked by UAL such as those embedded in the UAL Level 3 Applied General Diploma in Art and Design and the first year of the UAL Level 3 Applied General Extended Diploma in Art and Design. However, it does apply to the second year of the UAL Level 3 Applied General Extended Diploma in Art and Design which incorporates an internally assessed, externally moderated element.

If you have any urgent general questions, please contact us at

If you have an urgent enquiry about this guidance or delivery matters, please contact us at