Important Documents

You must check with your College and follow all guidance and processes in place during and after traineeships.

Most rules and advice for traineeships in the UK will apply also to traineeships abroad. For Erasmus Traineeships, there are four important documents that you need to complete.

1. Certificate of arrival

When you arrive at your host institution, please ask your your line manager to sign your Certificate of Arrival and send it to the UAL Mobility Manager at the International Relations Unit at  It should be sent within two weeks of your arrival.

2. Traineeship certificate 

Before coming home, you must ask your line manager to sign your Traineeship Certificate to verify that you have successfully completed the exchange. You should email the Certificate to the UAL Mobility Manager at the International Relations Unit at within two weeks of your departure.

3. The compulsory on-line EU Survey

The participant shall complete and submit the on-line EU Survey within 30 days from the end date of the mobility period. You will receive the link to the survey by email at the end of your mobility period abroad.

This survey is a requirement of the European Commission. Please note that the second installment of your grant will be held back until all forms are returned and the survey has been completed.

The survey should be completed within 30 days from the end date of the mobility period at your host institution.

4. The grant receipt

The participant needs to submit two grant receipts to confirm reception of each instalment of the grant. The receipt is an online form which simply confirms the amount of money received, as well as the date the grant was received.

Click here to submit the receipt for the first instalment.

Click here to submit the receipt for the second instalment. 

Other important documents