Use of Computing and IT Facilities

1. Introduction 

1.1. The information technology (IT) facilities of University of the Arts London are provided to support teaching, learning, research and the general furtherance of knowledge. 

1.2. Set out below is a code of conduct regarding the use and security of London IT facilities. Such facilities include computers, scanners, printers, modems and all other peripheral devices, telephones, fax machines and photocopiers. 

1.3. The code of conduct provides a framework for operating within a rapidly evolving area of activity. It may appear to be restrictive but it is actually meant, in spirit, to be a means of enabling all users to obtain maximum benefit from the available IT facilities of University of the Arts London. 

1.4. The term 'Users' which appears throughout the code of conduct includes all employees and students of University of the Arts London and any others who may be authorised to use the IT facilities of University of the Arts London. 

2. Compliance 

2.1. All users are required to comply with the University of the Arts London code of practice. 

2.2. Failure to comply with the code of practice will lead to the suspension of your use of University of the Arts London IT facilities whilst the circumstances are investigated. A serious failure to comply with the code of practice is a disciplinary issue within University of the Arts London. 

2.3. The penalties for failing to comply will range in severity from loss of access to these facilities, to suspension or dismissal from University of the Arts London. Some forms of computing equipment misuse are a criminal offence; such misuse will be referred to the police. 

3. General Guidance 

3.1. The use of University of the Arts London systems for illegal or criminal purposes is strictly prohibited. 

3.2. Any user who finds a possible security lapse on any University of the Arts London system is obliged to report it to a responsible member of staff. You should not attempt to use the system under these conditions until the problem has been investigated. 

3.3. All users should be aware that periodic security checks are conducted on University of the Arts London systems, including password checks. Users may be required to change their passwords on request. 

3.4. Email on all University of the Arts London systems is private. Attempts to read another person's email or other protected files will be treated with the utmost seriousness.

3.5. University of the Arts London systems could be adversely affected by an unnecessary large scale use of system resources (e.g. inappropriate use of disk space, download time, printer time etc.) The deliberate wasting of network resources or of the time of staff involved in the support of such systems will lead to the withdrawal of access to these facilities. 

3.6. The creation, transmission or reception (other than for properly supervised and lawful research purposes) of any offensive, obscene or indecent images, data or other material, or any data capable of being resolved into obscene or indecent images or material is strictly prohibited. 

3.7. The creation or transmission of material which is designed or likely to cause annoyance, inconvenience or needless anxiety to others, including chain letters, obscene or nuisance messages or defamatory material is strictly prohibited. 

3.8. Use of the facilities of the University of the Arts London by outside individuals or organisations requires special permission from University of the Arts London and the possible payment of licence fees. 

3.9. Use of University of the Arts London facilities for commercial uses, except by approved licence holding organisations, is strictly prohibited. 

3.10. University of the Arts London facilities must not be used for the transmission of unsolicited commercial or advertising material either to other user organisations on academic networks or to other user organisations on other networks. 

4. Specific Requirements 

4.1. Each individual user is responsible for all matters concerning the proper use of their account. All users must ensure that they: 

  • Choose safe passwords.
  • Do not share passwords with another person.
  • Do not share their account with another person.
  • Do not make unauthorised attempts to gain access to any account belonging to another person.
  • Do not attempt to gain access to any University of the Arts London systems to which they should not have access.
  • Do not attempt to gain unauthorised access to other systems.
  • Do not attempt to gain access to University of the Arts London systems through unauthorised dial-up access.
  • Do not create material such that this infringes the copyright of another person.
  • Do not install any unauthorised software onto the computing facilities of the University of the Arts London.
  • Comply with University of the Arts London Code of Conduct for the Use of Software and Datasets.

4.2. Deliberate activities with any of the following characteristics are strictly prohibited:

  • corrupting or destroying other users' data
  • violating the privacy of other users
  • disrupting the work of other users
  • loading, downloading, copying or playing computer games
  • introducing viruses to a computer and/or network (see section 6 below)
  • other misuse of networked resources 

5.  Intellectual Property Rights 

5.1. University of the Arts London recognises that respect for intellectual labour and creativity is vital to academic discourse and enterprise. This applies to works of all authors and publishers in all media. It encompasses respect for the right to acknowledgement, the right to privacy, and the right to determine the form, manner and terms of publication and distribution. 

5.2. Because electronic information is volatile and easily reproduced, respect for the work and personal expression of others is especially critical in computer environments. Violations of authorial integrity, including plagiarism, invasion of privacy, unauthorised access, and trade secrets and copyright violations, may be grounds for sanctions against users. 

5.3. The codes of conduct and regulations of University of the Arts London provide a framework with respect to intellectual property rights with which all users are required to comply.