Guidance for Tier 4 students

Students in a classroom
Image courtesy of UAL

As your Tier 4 sponsor, the University is required by UK Visas and Immigration to monitor your attendance and engagement with your course.

If you are studying at UAL on a student visa, this guidance will explain to you what attendance and engagement is required and how this will be monitored. Continued unauthorised absences will lead to suspension from your course and could result in withdrawal from the University. If you are a Tier 4 visa holder, your withdrawal will be reported to UK Visas and Immigration and you will be required to leave the UK.

Key contact points

Attendance and engagement is monitored by key contact points. Contact points may be subject to change.

At UAL, our contact points include:

  • Enrolment
  • Tutorials
  • Register checks
  • Assessment points
  • Assessment critiques
  • Inductions and briefings
  • Lectures and seminars
  • Scheduled business/studio meeting

Remember to inform your Immigration Compliance Administrator of any changes to your circumstances.

Changes may include:

  • If you have lost your passport or visa or it has been stolen
  • If you decide to withdraw or take a break from study
  • If you switch to a different immigration category during your studies
  • If your visa or passport expires during your course and you receive a new one
  • If you have a visa refusal. If you require immigration and visa advice please contact a student adviser: Student Advice Service

What will happen if I miss a contact point?

  • If you miss 1 contact point, you will be notified by email.
  • If you miss a second consecutive contact point, you will receive a warning email and you will be asked to comply with the next contact point or risk being suspended from your course.
  • If you miss a third consecutive contact point, you will be asked to attend a meeting to discuss your absence. If you do not attend this meeting you will be suspended from your course and access to college facilities will be removed until further notice.
  • If your attendance and engagement continues to be irregular and you receive repeated notifications from your college, you will be at risk of being suspended from your course.

Please note: A lack of attendance could undermine your academic progress and continued unauthorised absences may lead to withdrawal from the university. If this happens, your withdrawal will be reported to the Home Office and you will be required to leave the UK.

What if I am unable to attend?

What if I am unable to attend college for up to 2 weeks?

If you have an illness or other reason that prevents you from attending college for up to 2 weeks, you must inform your Course Leader and your Immigration Compliance Administrator. You may be required to produce evidence to support your absence.

What if I am unable to attend college for longer than 2 weeks?

If you have an illness or other reason that prevents you from attending college for longer than 2 weeks, you must request an Application for Authorised Absence (PDF 81KB). This must be completed and returned to your Immigration Compliance Administrator with evidence to support your absence.

If you know in advance that you are going to be absent from college for longer than 2 weeks, you must request the application form no later than 10 working days before the absence. Requests made after this time may not be authorised, but a note of the absence will be filed on record. We will require written confirmation from your Course Leader in support of your absence and cannot authorise without this.

What if I am unable to attend for academic related reasons?

Academic related absences such as research trips or completing final projects must be approved by your course leader in advance. An Application for Authorised Absence (PDF 81KB) must be completed stating the date of departure, the date of return and how contact will be maintained with your course leader during your absence. Please note that we can only support absences for up to four weeks.

Authorised absence form

To request an authorised absence form or if you have any queries concerning what is considered as an authorised absence please contact your college's Immigration Compliance Administrator.

Alongside this you may wish to consider alerting us formally through the Extenuating Circumstances (EC) process procedure here: Extenuating Circumstances

Extenuating circumstances

The Extenuating Circumstances (EC) form should be submitted as close to your submission date/s where possible. Completed forms should be sent to your college along with supporting evidence.

If you are having difficulties with your studies, the university provides a range of support services where you can discuss any personal, legal or financial issues that may affect your studies. Find the contact details here: Student Advice Service

I'M IN attendance monitoring

Students studying at London College of Communication and Wimbledon College of Arts should ensure they tap in to their timetabled classes. I'M IN readers can be found outside each classroom. Please note that attendance is not the only contact point measured at these colleges. If you have any questions about I'M IN please visit our website or contact us: http://arts.ac.uk/im-in