Information For Existing Centres

Administration information for UAL Awarding Body qualifications.

Registration & certification

Registrations for UAL Awarding Body qualifications are now open. Please download the UAL Awarding Body Registration Guide v3.0 (PDF 295KB) for step-by-step guidance on how to register your students.

 

PLEASE NOTE: We have made some changes to how we are grouping students this year so please ensure that you read the guide carefully before registering your students.

If you have any questions about the change to registrations, please do not hesitate to contact the team. 

All registrations must be received by Friday 11 November, any registrations received after this date may incur a late fee of £20 per student.

Quartz

We use a simple online system, named Quartz, for capturing registration and certification information. Free, face-to-face training is available on request for administrative staff offering our qualifications.

Quartz is password protected and passwords will be allocated to staff following centre approval.

The QCF recognises achievement through the award of credits for unit and qualifications. On the QCF each learner must have a Unique Learner Number (ULN). The ULN is a national identifier, which a learner will keep for the rest of their lifetime. It is provided by the MIAP Learner Registration Service (LRS) and is used to create a Personal Learner Record (PLR) for each learner. The PLR gives access to a single record of a learner's achievements. in a user-friendly format which breaks down the credits, units and qualifications for learners and their prospective employers.


UAL Awarding Body uses Unique Learner Numbers (ULN’s) as unique identifiers, we do not issue additional student registration numbers, and we update achievement to the Personal Learning Record (PLR) on a monthly basis.

UAL Awarding Body qualifications are all on the Qualifications and Credit Framework (QCF), a framework that recognises achievement through the award of credits for units and qualifications.

On the QCF each student must have a ULN, a national identifier, which an individual will keep for the rest of his or her lifetime. It is provided by MIAP’s Learning Records Service (LRS) and is used to create a ‘PLR’ for each student, a single record of achievements in a user-friendly format which breaks down the credits, units and qualifications for individuals and their prospective employers.

Internal verification

Finance

UAL Awarding Body invoicing policy

The University undertakes to raise all invoices for fees and charges promptly, and to ensure that sufficient information is made available with all invoices to enable the customer to verify it for payment.

All invoices will be raised on the University’s Management Information System and shall comply with the University’s Standing Financial Orders and Financial Procedures for Income.

The University requires all invoices to be settled upon receipt and all outstanding amounts will be referred to our Credit Control team after 30 days. These terms of business shall be clearly stated in all correspondence. The University currently maintains an electronic record of all transactions for 10 years.

In addition, we require all relevant departments to retain original supporting documentation for the same period.